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Minimum Data Set Coordinator (MDS Coordinator/Care Plan Coordinator) in Bloomfield, CT at Duncaster LifeCare Retirement Community

Date Posted: 1/21/2019

Job Snapshot

Job Description

The Minimum Data Set Coordinator (MDSC) is responsible for the overall timely and accurate completion of the Resident Assessment instrument (RAI) including the Minimum Data Set (MDS) regulated by the State and Federal Government.  Initiating and maintaining individualize and potential care planning issues, coordinating completion of the CAA summaries and resident care conferences, also the interdisciplinary team involvement in assessment and care planning .This position participates in quality improvement, training and monitoring of all staff completing the MDS process.

  • Oversees and leads the interdisciplinary team in the RAI process which includes but is not limited to completion of MDS, CAAs and development of the resident care plan.
  • In coordination with the other disciplines, establishes the most efficacious assessment reference dates (ARDs) for all residents, including those in a Medicare Part A stay.
  • Assures that other disciplinarians who are responsible for the completion of the MDS are aware of the implications of decision making in the MDS process regarding Medicare and Medicaid reimbursement and survey process.
  • Coordinates weekly schedule of MDSs to be completed by each member of the interdisciplinary team.
  • Delegates sections of the MDS to members of the care planning team and others as needed.
  • Reviews the MDS for completion and completes the CAA trigger Legend Worksheet.
  • Oversees the completion of triggered CAAs by members of the interdisciplinary team.
  • Assures all data is input into the computer and locks appropriate data on a timely basis. Transmits MDS information to the State MDS Database as required
  • Maintains all MDS schedules and completes the monthly care conference schedule making additions regarding new admissions and levels of care (LOC) modifications. Provides notices to the billing department to send to responsible party.
  • Initiates review and resolve care plans for short term problems in a timely manner.
  • Keeps updated on resident condition changes and initiates a significant change MDS schedule as necessary per the MDS manual.
  • Communicates with all disciplines regarding status of residents and coordinates care and appropriate discharge planning with the social services department.
  • Assures residents are placed in appropriate LOC. Understands campus and function assessment guidelines for LOC and interprets these consistency and correctly for staff, residents, responsible parties and families.
  • Communicates with other department supervisors, staff, residents, responsible parties and families to coordinate care of residents.
  • Attends weekly nursing/MDS/Triple check update meeting.
  • Issue denial letters as appropriate.
  • Assists with training needs of the staff pertaining to the MDS, related software programs and documentation process.
  • Administers emergency care when necessary. Contacts emergency medical services for assistance when required.
  • Coordinates, prepares and directs care plan meetings for all residents in skilled nursing facility.
  • Provides support to Residents, responsible parties and families during Care Conference. Assures understanding of all members of the interdisciplinary team as to Plans of Care.
  • As Chair of the Care Plan Conference is able to direct the flow of conversation and keep members responsible parties and families on track. Directs questions to appropriate discipline (i.e., Billing, Health Care Administrator)
  • Responsible for providing a co-chair for meetings when unable to attend.
  • Communicates with the Billing/ Rehab department regarding RUGs status and any changes of status for Medicare or Managed Care residents.
  • Is a member of the Quality Assurance (QA) Committee, Attends QA Action meetings and serves as a resource. Monitors QI reports and requirements.
  • Initiates/participates in review of all charts on a quarterly basis to carry out quality improvement initiatives, as appropriate.
  • Contributes information used in the evaluation of professional and nonprofessional staff regarding their participation in the interdisciplinary assessment process.
  • Works to achieve personal advancement and education.
  • Promotes and maintains good relations with residents, responsible parties, families and visitors.
  • Maintains a flexible work schedule to include nights and/or weekends if necessary.
  • Assures confidentiality of materials of a sensitive nature.
  • Understands and promotes all policies regarding residents’ rights.
  • Serves as a member of facility committees as assigned by the Director of Clinical Services.
  • Attends in-service as required by state and federal regulations. Maintains an awareness and knowledge of nursing best practices and trends and Federal and State regulatory issues related to the RAI process.
  • Accepts nursing on call responsibility.
  • Performs other related duties as assigned.


Job Requirements

  • Comprehensive knowledge of Nursing.
  • Comprehensive knowledge of MDS and Care Planning Process.
  • General knowledge of Supervisory Principles and Practice in the State of Connecticut
  • Four year MDS and care planning experience including Medicare and OBRA submission.
  • Requires a license as a registered nurse to practice in the State of Connecticut.


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